Site management
In Rooms Manager, sites allow you to organize your meeting rooms and users. Each site contains meeting rooms that inherit its configuration. Additionally, when you add users, you can define which sites they have the right to reserve rooms in.
A site can correspond to a floor, geographical area, city (as in the example), building...
Manage sites
To access your site list, click on the Sites section in the menu on the left of the screen.
You can then click on one of the tiles to configure your site.
Create a site
To create a site, press the blue Create site button at the top right of the screen.
In the form, fill in the different sections concerning the site you want to create then click the Save button at the top right of the screen.
The mandatory information is:
- Site name: public name of this site for your users.
- Time zone: determines in which time zone reservations should be recorded.
You can also configure reservation rules for this site:
- Duration unit: determines the duration unit for reservations. For example, if the duration unit is 30 minutes, reservations can be positioned at 10:00, 10:30, 11:00... and can have durations of 30m, 1h, 1h30m, 2h...
- Minimum duration: determines the minimum duration of reservations. By default, this option corresponds to the duration unit.
- Maximum duration: determines the maximum duration of reservations. By default, no maximum is defined.
- Opening hours: determines the days and time slots during which it is possible to reserve slots on this site.
By default, this information is inherited from your organization's configuration.
Configure a site
After finishing creating a site, you are redirected to the site page. (You can also navigate to this page from the site list).
On this page, you can upload an image to customize its appearance in the user application. To modify the site image, click on the box on the right of the screen.
You can also find all information about your site through the tabs:
- Configuration: View and modify reservation rules.
- Profile: View and modify the site's name, time zone or description.
- Rooms: View and add meeting rooms to this site.
- Users: View the list of users who have access to this site.
After any modification, remember to click the Save button to apply them.
Conclusion
Back on the Sites section, your new site is created and available in the list.
